Job Description:
Our work reflects an enduring commitment to sustainability and the belief that design is one of the most powerful strategic tools for securing lasting competitive advantage. Gensler is an entrepreneurial firm committed to teamwork, innovation and delivering value to our clients. Gensler has been recognized as a leader in the ENR "Top 500 Design Firms” and "Top 150 Global Design Firms," the Architectural Record "Top 150 Architectural Firms" and the Interior Design "Top 100 Giants."
Your Role
We are searching for a Project Accountant with a successful track record of working with Project Managers to provide regional support. We are looking for someone who is passionate about their work, fosters our team spirit, and wants to join a highly creative, collaborative team.
What You Will Do
Responsible for overall timely and accurate invoicing, including:
- Review and preparation of draft invoices to distribute to Project Managers (review contracts, consultants, purchase orders, back-up requirements, etc.)
- Meet with PMs to review draft invoices and discuss project status
- Provide unposted labor detail reports to PMs and make necessary transfers
- Review reimbursable and direct expenses billed to projects
- Attend Project Manager meetings (project start-up)
- Maintain budgets (accurate accounting of project costs vs. project billings)
- Responsible for following project close-out guidelines
- Update invoice tracking spreadsheet
- Review AR ledger to ensure invoice accounts were properly booked
- Manage and maintain deferred revenue
Consultant Management
- Reconciliation of consultant expense accounts
- Reviews subconsultant contracts and completes fee allocation in Deltek Vision
- Track consultant fees against consultant expenses and reimbursables
- Reviews consultant invoice with PM for approval, and enters consultant invoice with correct GL code
- Ensure consultant invoices are processed accurately and timely
- Reconcile consultant revenue accrual/recognition
Collections
- Review aged AR report daily
- Follow-up with PMs and/or clients regarding open invoices (over 30-days, short payment, and duplicate payment)
- Provide invoice copies to client and/or PMs
Project Maintenance
- Conduct monthly audits to ensure project financials are accurately stated in accounting system
- Maintains updated project information in Deltek Vision (compensation and contract)
- Create spreadsheets to track consultants and other billing fees
- Maintain an accurate filing system
- Ensure work authorization/contracts are filed in a network folder
Your Qualifications
- 5+ years of experience in accounting/finance (A/E or PSF industry experience required)
- Advanced knowledge of software systems, including Deltek Vision/Advantage/Costpoint and Excel (strongly preferred)
- Strong interpersonal skills with the ability to engage different personality types
- Works well in a fast-paced environment with multiple tasks, priorities, and deadlines
- Good written and verbal communication skills
- Must demonstrate a high level of accuracy and consistent work performance
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions and hackathons, to “Well-being Week,” our offices reflect our teams’ diverse interests.
We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership and twice-annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses, and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
