Administrator (Pharmaceutical) - Moderna

Skills :     Administrator

Job Description:

Equans is looking for an Administrator (pharmaceutical) for Moderna!

The Equans group is a world leader in the energy and services industry. The Group operates in 20 countries, with 90,000 employees working on 5 continents. Equans is a Bouygues group company.

Equans designs, installs, and delivers customized solutions to improve its customers’ equipment, systems, and technical processes and optimize their use in the context of their energy, industrial, and digital transitions. Equans is a Bouygues group company.

Active in Canada and the United States for more than 30 years, Equans Services is the partner of businesses, industries, and institutions that want to move towards more connected buildings, manage their facilities efficiently, and reduce their carbon footprint.

We design, implement, and maintain custom solutions to improve our customers’ facilities, systems, and infrastructures.

Our core offerings are focused on the following areas:

• Integrated Asset and facilities management;
• Operation and maintenance of buildings and equipment (including district heating and cooling);
• Energy efficiency solutions and execution of decarbonization roadmaps;
• Building automation and systems;

To learn more, visit www.equansservices.com/en

Summary

Provide administrative support to the Facility Management team within a Pharmaceutical facility, including reporting, payment, and work order processing.

In addition, provide an effective and professional Help Desk service for all facility users, including taking phone calls, and emails, processing work order requests, and scheduling and purchase order requests.

Description

• Work with the Facility team to provide administrative support services to the team.
• Act as professional point of liaison on behalf of Equans Inc dealing with all telephone and enquiries in a prompt and efficient manner.
• Receive phone calls or other contacts and log them on the Computerized Maintenance Management System.
• Determine and assign type and priority of requests to ensure the work goes to the appropriate trade with the appropriate priority level, knowing when to escalate for immediate attention or supervisor intervention.
• Support the planned maintenance program by generating work orders and entering details into the system when complete.
• Manage all purchasing orders and work with Accounts Payable and Receivable to ensure invoices are submitted in accordance with contractual requirements.
• Liaise with subcontractors to ensure they submit the service report and invoice on a timely manner.
• Prepare and submit monthly client reports as necessary from time to time.
• Liaise with internal and external parties allocating work from maintenance schedules and arranging and coordinating various services, reporting, and invoicing on a pre-planned and ad hoc basis.
• Assist and contribute to the development and implementation of ongoing operational contract documentation, processes, and policies.
• Undertake such other duties appropriate to the level and character of work as may be required within the business.

Requirements

• Is authorized to work in the US;
• Is qualified to pass a security screening and medical examination;
• 3-5 years of progressive administrative experience supporting managers with busy schedules and multiple priorities within large public organizations;
• Effective oral and written communication, organizational, and interpersonal skills.
• Strong Customer Service orientation;
• Prior experience with payroll processing, monitoring AR, billing;
• Good knowledge of Microsoft Offices, CMMS (preferably Maximo);
• Strong numerical and report writing abilities;
• Able to produce clear, well-structured, concise written summaries and reports;
• Proactive self-starter with excellent time management skills and ability to manage work to deadline;
• Team player with a desire to learn new skills and knowledge;
• Clear Criminal Record Check (CPIC);

What Equans Offers You

• Health Insurance;
• Paid statutory holidays;
• Balance between work and personal life;
• Professional and personal development in a company experiencing strong growth;
• A positive working environment characterized by competence, responsibility, and innovation;
• Competitive terms of employment and excellent benefit schemes;

Equal employment opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

Comment

Does this challenge interest you? We would like to get to know you and we thank everyone who applies.