Job Description:
Job Description
What this role entails:
- Own the calendar and travel schedule for CEO and key Executive Leadership Team (ELT) members
- Work with Sales team members to maximize customer travel opportunities through key geographic areas
- Handle travel logistics for local and international travel including preparation of itineraries, visas, etc. together with the management of out-of-office requirements
- Coordinate key internal meetings (as well as for various ELT members) on items such as catering, meeting space, and group ELT events and dinners
- Assist Marketing team with event logistics for major conferences and events
- Assist CEO in creating opportunities for and maintaining effective engagement with team members
- Assist Portfolio Management Office with strategic planning, event planning & event execution including Quarterly Management Meetings
- Develop processes and best practices to support tracking and management of various executive leadership activities, including (but not limited to) compensation and expense approvals, project and program reviews, etc.
- Prepare documents and manage spreadsheets in support of key ELT members’ responsibilities and activities
- Periodically attend meetings to take minutes or record decisions
What success looks like in this role:
- Fully organized calendars for assigned members of the Executive Leadership Team, including the CEO, as the primary point of contact for bookings. Understands priorities, and is knowledgeable on meeting topics and meeting participants and uses that information to make scheduling decisions, avoiding overbooking or double-booking.
- Anticipates issues, conflicts, and problems and takes proactive action to address them using advanced problem-solving skills
- Maintains effective, timely, and positive communication with the ELT and all members of the IntegriChain team as well as external parties, dealing with others with honesty, sincerity, and professionalism
- Always maintains a positive attitude and has advanced conflict management skills
Qualifications
What you’ll need to thrive in this role:
- Excellent verbal and written communication skills, with the ability to effectively communicate with individuals at all levels of the organization
- Attention to detail, precision and accuracy and flexible mindset
- Demonstrated ability to handle confidential and sensitive information with utmost discretion and professionalism
- Ability to be in the Center City Philadelphia office 2-3x/week and additionally during any key meeting days
- Self-starter who can interact regularly, effectively, and efficiently with the Executive Leadership team as well as with leadership both inside the business and externally
- Superior time management skills and attention to detail, as well as the ability to bring structure and organization to ambiguity where needed
What you’ll bring to the table:
- A minimum 5+ years as an Assistant to multiple Senior Executives in a Multi-National or Global organization(s)
- High level of proficiency in using tools such as Google Suite (preferred) and/or Microsoft Office, calendar management software, instant message and collaboration platforms
- A bachelor's degree in Business Administration or a related field is preferred, or equivalent experience
- Highly professional demeanor, with the ability to represent the office of the CEO and the organization in a professional manner
Additional Information
What does IntegriChain have to offer?
- Mission driven: Work with the purpose of helping to improve patients' lives!
- Excellent and affordable medical benefits + non-medical perks including Flexible Paid Time Off
IntegriChain is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to race, color, religion, national origin, ethnicity, age, sex, marital status, physical or mental disability, gender identity, sexual orientation, veteran or military status, or any other category protected under the law. IntegriChain is an equal opportunity employer; committed to creating a community of inclusion, and an environment free from discrimination, harassment, and retaliation.
Our policy on visa sponsorship for US based positions: Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by IntegriChain.
